How to Send an Email to a Person You Dont Know

8 Polite Follow-Up Email Samples & Mistakes To Avoid

Building Relationships / Feb 24, 2020 / Kristie Holden

Writing an effective yet polite follow upwardly e-mail that gets a response tin can be challenging. You want to get a response but you don't want to be perceived as too pushy.

Whether you're writing a polite follow-upwards e-mail because y'all're post-obit upwards afterward meeting someone at a network event, afterwards sending an invoice, or later on sending an email with no response, we'll share how tips to help you increment your odds of getting a response.

Showtime, permit's talk about the 3 mutual mistakes people make when writing a polite follow upwards electronic mail so you know what to right when writing your side by side email.

So we'll share some examples of what you want to exercise to improve your follow up email along with a heap of examples to aid you customize your own message!

Mistakes made in polite follow-up emails and what to do instead

There are three mutual mistakes often made when writing polite follow-up emails. Allow's talk about each of these mistakes so you tin can avoid them when writing a polite follow-up email and what to exercise instead.

Mistake #one:
Using "follow-up" in the email subject line

When writing a polite follow-up e-mail, near people tend to naturally use "follow-up" in the subject line. While this email is a follow-upwards, that subject field line doesn't add any value and will probable be ignored. Information technology can besides cause the reader to feel similar yous're pointing blame because you didn't answer, which doesn't make the reader experience very expert or interested in reading your email.

Instead, write a field of study line that's relevant to the topic or purpose of the e-mail. To do this, ask yourself what the email is nearly or what yous desire them to do. Continue reading for polite follow-up email subject line examples.

Mistake #2:
Starting with "only following up" and not adding value

Some other common error fabricated when writing a polite follow-upwardly email is starting with "just following up" and sending an email that doesn't add whatsoever value. People are decorated and don't have time to read an email that they have to decipher the significant of or what activeness is required.

Instead, when writing your polite follow-up email, focus on calculation value. For example, give them options, share how you can aid them solve their problem or what you tin can do for them, or add together more than details or context.

Mistake #3:
Not including a call to action

The final and well-nigh common mistake when writing a polite follow-up email is forgetting to include a phone call to activeness.

Instead, when writing a polite follow-up e-mail, exist clear about what yous want the person to do after reading your email. Practise you desire them to respond? Phone call you back? Fill out a form? Exist articulate and specific so they know what y'all want them to do. You can exercise this while still beingness polite. Go along reading to meet the polite follow-upward electronic mail samples and learn how to incorporate this into your follow-up emails.

Mistake #iv:
Not following upwardly chop-chop

Instead of waiting 10+ days to follow upwardly, consider sending a reminder sooner similar 3 days. This ensures the recipient still has the topic and request fresh in their mind. If yous await too long, in that location is a chance they've already forgotten about your call to activity and the steps you asked them to take. As an example, if yous were a real estate amanuensis, you know time is crucial! So it's best to simply wait a couple of days and send a polite and gentle reminder to either respond with a timeline or an assurance that the task was completed.

8 Polite follow-up e-mail samples

Below are eight polite follow-upwardly email samples for various scenarios forth with tips and suggestions you can use when writing your ain email.

Scenario 1:
Post-obit upwards after meeting at a networking event

Email subject line:
Let'south piece of work on [problem to solve]

Hi [Proper noun],

It was great meeting you lot at [name of event]! It was actually interesting hearing about [something they mentioned they're struggling with.]. I'd beloved to assist yous [problem you tin solve] and then yous can [benefit they want to achieve] .

Are you available next week to chat?

Email me back and permit me know when works for you lot.

Looking forward to hearing from yous,
[Your Proper name]

Tip: Include an intro that triggers their memory. Include how yous can add together value by offering something that they want/need or solving a problem they take. Then finish with a call to action letting them know what you want them to do.

Scenario 2:
Following up after beingness introduced (ex. referral)

Email subject line:
Let's chat virtually [something they care nigh]

Hello [Proper name],

[Proper noun of referrer] mentioned you're looking for [a problem you can solve or service y'all can offer]. I'd honey to chat nearly [problem they're looking to solve] and how I tin assistance you [benefit they want to get].

Here are some [benefits you've helped other clients achieve or examples of your work].

[link to case studies or client testimonials]

Are you free next week to chat? Let me know what day works best for y'all.

Thanks,
[Your Name]

Tip: When post-obit upwardly in this scenario, exist sure to let them know who referred you to them and what you can do for them. Focus on the value you can add and calculation credibility such as your social media accounts or website portfolio. Be certain to finish by including a call to action for side by side steps.

Scenario three:
Post-obit up after a meeting or telephone call to move to next steps in doing business together

Email subject line:
Next steps for [project you're working on]

Hello [Proper name],

It was not bad meeting you the other mean solar day and chatting about [something they mentioned they intendance nearly]. I'd love to get started on working on [project or deal you're working towards] so you tin can [do good they desire].

I've fastened a form for you to fill out with your bones information and so nosotros can go started. The next stride is to [one sentence about the next steps involved.]

Delight make full this out and ship it back as soon as you can so we tin can motility to the next step.

Looking forrad to working with yous,
[Your Proper noun]

Tip: Include something personal and give them context about who you lot are. People are oft so busy that just seeing your name in their inbox may not be enough to remind them of who you are. Focus on calculation value past reiterating a problem you can solve for them or benefit/goal you lot tin assistance them achieve. Finish with a call to activity telling them what you need them to exercise and why it's of import.

Scenario 4:
Post-obit up after sending something that requires action and waiting to hear back

Email subject line:
Form for [projection y'all're working on]

Hello [Proper noun],

Hope you're having a great week!

Have you lot had a chance to await over the class I sent you terminal week?

Do you take whatever questions nearly it?

Let me know if you need me to send you another copy or if you need more time or accept questions.

Thanks,
[Your Proper noun]

Tip: Keep the follow-upwards electronic mail brief. Enquire if they've looked over the affair you lot sent them and if they have any questions to confirm they've received it and understand what's needed. Cease by including a phone call to action about what you want them to do.

Scenario v:
Following up later on sending an invoice and haven't received payment

E-mail subject line:
Overdue invoice for [name of project]

How-do-you-do [Name],

Hope you lot're doing well.

Have you had a chance to look over the invoice I sent you [appointment you ship the invoice]? I know this season is decorated for you.

Let me know if you lot need me to resend information technology or if you lot have whatever questions about any of the line items.

Thanks,
[Your Proper name]

Tip: Be brief but directly. Inquire a question instead of pointing out the obvious that you haven't received payment, for case asking to confirm they've received it and whether or non they have questions about it. Finish with a call to action telling them what you want them to practice.

Scenario six:
Post-obit upwards after sending an approximate/quote

Email bailiwick line:
Quote for [project name]

Hi [Name],

Promise you're doing well.

Have you had a take chances to look over the quote I sent you [appointment you send the quote] for [project you're working on]? Would love to go started on [projection or service y'all're providing] and so you can [benefit they want].

Let me know if you lot take whatever questions about the quote.

Thanks,
[Your Name]

Tip: Be brief and ask a question instead of proverb you're merely post-obit upwards on the invoice. Remind them of the value you tin can add together or problem you tin solve to emphasize what's in information technology for them. End with a call to action by being clear on what they should exercise side by side.

Scenario 7:
Following upwardly after asking someone to practice something and no response

Hi [Proper name],

Promise yous're doing well.

Take yous had a adventure to [work you've asked them to do]? Once I become [work you lot've asked them to exercise] then I can [next steps and benefit that they intendance about].

Let me know if at that place's anything you had questions about or need whatsoever more details.

Thanks,
[Your Name]

Tip: Exist cursory. Exist polite past asking if they've looked it over rather than accuse or betoken out that you haven't received it yet. Add value by giving them context for the urgency if needed or urgency virtually the next steps. Finish with a call to action so they know what you desire them to do and why it's of import.

Scenario 8:
Following up after no response from the last email

Hi [Proper noun],

Hope you're doing well. I didn't hear back from you about [e-mail y'all sent – service you can provide or problem y'all can solve].

Have you been too busy to go dorsum?

Take you lot plant another [professional services/ product]?

Is now just not the right time?

Let me know if you'd prefer me to circumvolve back at another fourth dimension or if y'all've found another [professional services] and no longer need my services.

Thanks,
[Your Name]

Tip: When you've followed upward and had no previous response, be brief and ask them why, while making information technology easy for them to answer by giving them options. Finish with a call to activity letting them know what y'all want them to do.

Summary

Hopefully, you find these polite follow-up email samples helpful when writing your own follow-upwards emails. The chief things to keep in heed when writing a polite follow-up electronic mail is to be brief, focus on adding value, and include a call to action. If y'all follow these tips you can avert wasted time sending follow-ups that don't become responses and offset getting answers!

Quick tips

• For more tips on writing follow-up emails, check out our other post How To Write a Warm Follow-Up E-mail [Examples Included].
• If you're having a hard time staying on superlative of your follow-ups, a good idea is to look into using a CRM for small business. If you're using a Mac, bank check out Daylite.
• Nosotros also recommend looking at a tool like MailChimp to help you track your electronic mail open up and click rates to encounter how you're doing!
• Once you showtime getting responses to your emails, attempt Vigil Scheduling to brand booking all your new appointments hassle-free!

Nigh the author:
Kristie Holden is an online marketing consultant. She helps startups get more leads by clarifying their message and creating a marketing strategy to concenter and convert their ideal customer. Connect with her on Instagram.

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Source: https://www.marketcircle.com/blog/8-polite-follow-up-email-samples/

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